Inventory

← Back to Shipping

Every stocked item as QuickBooks sees it (on hand) and as APSync sees it (reserved for orders, waiting for stock, shipped). Two things move these numbers: receiving stock, which QuickBooks tells APSync about and which releases waiting lines, and Run Shipping, which turns reserved lines into shipped ones. Run it from here and watch the effect. Realm: QuickBooks sandbox C3BC (654).

QuickBooksQuickBooks sandbox C3BC (654)test tier
HubSpotHubSpot "AP Test" portal (51321043)test tier
No company chosen for this session; showing QuickBooks sandbox C3BC (654), the only one this page can use. Change it above.

Actions

Run Shipping for the ticked invoices or every invoice with reserved lines. One press is one batch: every invoice is fetched once and pushed together through the same queue and worker as the Shipping page's button. Progress shows on the right and the table updates when it finishes.

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Get Files downloads one zip: every packing slip from this page's runs in one PDF, every ShipStation row in one CSV, and each invoice's own files. Undo Shipping reverses the latest run, once, all or nothing: every line it shipped goes back to reserved and its files are withdrawn; if anything on those invoices has changed since, nothing is touched and shipping locks down. Send Email is not built yet.

if you suspect the numbers are wrong: it stops every run and undo on this company until someone lifts it.

Run history
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Receiving is driven by QuickBooks: when stock is received there, QuickBooks tells APSync (an Item webhook) and APSync releases lines waiting for that item. Recent receipts show on the right.

State by SKU

  Reading the numbers: QuickBooks takes every invoiced line off "on hand" the moment it is written, so reserved and waiting units are already out of that figure. "On the shelf" adds them back: what is physically there until Run Shipping sends the reserved ones.

SKUItemQBO on handOn the shelfReservedWaitingShippedLines
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Progress

The worker takes one task at a time. Shipping runs share its queue with QuickBooks' follow-up passes on each invoice we write, so a batch of 28 can take 15 minutes of shipping and a further quiet stretch while those passes drain. This log survives a reload.

  • Nothing running. Pick invoices on the left and run shipping.

Recent receiving events

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