Start here for Accounting

Use this when you need to understand what APSync changes for payments, QuickBooks, and reconciliation.

What changed

The old process depended on MOM, Authorize.net, manual check handling, and month-end posting.

The new process keeps invoice entry in HubSpot and lets invoices sync to QuickBooks. Accounting still owns review, reconciliation, and manual adjustments.

Basic flow

1. Confirm the invoice exists in QuickBooks.
2. Confirm the invoice total, customer, tax, shipping, and line items look

correct.

1. Confirm payment status according to the payment source.
2. Reconcile deposits and clearing accounts as usual.
3. Make manual accounting adjustments in QuickBooks when needed.

Watch for

• Stripe payouts and clearing account balances
• check deposits
• refunds that exist in the payment processor but not on the invoice
• invoices that have not synced from HubSpot
• customer or product matching errors

If something does not match

Use Submit an Issue and include the invoice number, payment source, amount, and what you expected to see.